Free purchase order generator
Raise a numbered purchase order your supplier can act on, and download it as a PDF.
Free · No sign-up · Your file never leaves your computer
Total PKR 0.00
How to use it
- 1
Fill in your details and the supplier's.
- 2
Give it a PO number — this is what the supplier will quote back on their invoice.
- 3
Add the items, quantities and agreed rates.
- 4
Put delivery terms in the notes, then download.
When you would use this
A purchase order is a commitment to buy on stated terms. Once the supplier accepts it, the price, the quantity and the delivery are agreed — which is exactly why sending one is better than sending a WhatsApp message saying “go ahead”.
The number is the whole point. A PO number is what connects three documents that arrive weeks apart: the order, the delivery note when the goods turn up, and the invoice that follows. Without it, matching an invoice to what was actually ordered is somebody's afternoon. With it, it is a lookup. Ask suppliers to quote it on both their challan and their invoice, and most will.
Be specific about what you are buying. “Cement” invites a delivery of the wrong grade; “OPC 53-grade cement, 50 kg bags” does not. Specification disputes almost always trace back to a PO line that was shorter than it should have been, and the supplier is usually right that they delivered what was written.
Delivery terms belong on the document. Where, by when, in whose vehicle, and who unloads. A site delivery that arrives at a locked gate at six in the evening is a cost somebody absorbs, and which somebody depends on what the order said. Payment terms too — “30 days from invoice” on the PO is an agreed term; said on the phone it is a recollection.
One thing a generator cannot do is remember what you have committed to. A PO is a liability the moment it is accepted, and a folder of PDFs will not tell you what is on order, what has arrived, or what you owe against it. That is the point at which this stops being enough.
Questions
- What should the PO number look like?
- Anything sequential and unique — PO-2026-001 upward. Its job is to link the order, the delivery note and the invoice, so ask suppliers to quote it on both.
- Is a purchase order legally binding?
- Generally it becomes binding once the supplier accepts it, which makes it far safer than a verbal go-ahead. What it binds you to is exactly what is written, so be specific.
- How detailed should the items be?
- Detailed enough that a wrong delivery would be obviously wrong. Grade, size, unit and packaging. Most specification disputes come from a line that was too short.
- Where do delivery and payment terms go?
- In the notes, on the document. Terms agreed on the phone are a recollection; terms on the PO are terms.
- Is anything I type sent to you?
- No. The PDF is built in your browser and nothing is transmitted or stored.
Related tools
A folder of POs will not tell you what you owe
Ofivio holds the order, what actually arrived on site and the invoice that follows against the same project — so committed cost is a number you can see rather than one you reconstruct.
See Ofivio